If you must be absent from a board meeting please make sure your region is represented AND the board meeting can take place. Board meetings can only take place with a majority of the board members (e.g. four (4) representatives) in attendance.

Step 1 – Contact the alternate for your area.

Step 2 – Contact the Chairman of the Board indicating that you have contacted the alternate to attend in your place.

Bylaws relative to Board Meeting attendance

Unexcused absences – An excused absence is when a Board member notifies the Chairman of the Board of Directors prior to the meeting of his/her inability to attend (for valid reasons, I.e. illness, work schedule, family emergency), or in the case of emergency, the board member notifies the Chairman as soon as is practical. The Chairman has sole authority to grant an excused absence.

Three (3) Unexcused absences – A Board member is automatically expelled from the Board after three (3) unexcused absences from regular meetings.

Two (2) Consecutive Unexcused absences – A Board member is automatically expelled from the Board after two (2) consecutive unexcused absences from regular meetings.

A Board member expelled for absenteeism shall not be permitted to run for office for a period of three (3) years.